EUROPE FACILITIES MANAGEMENT PLAYER DEVELOPED THE MOST COMPREHENSIVE BID FINANCIAL MODEL FOR ITS HARD FM, SOFT FM AND IFM SERVICES WITH SCENARIOS, FINANCIAL STATEMENTS, WBS BUDGETS, BUILT IN STANDARD COST BOOK, RISK MODELLING WITH SFG 20 OPTIONS AND AUTOMATED BOARD GOVERNANCE PACK – ONE INTEGRATED BID PRICING APPROACH.

Industry: Facilities Management, Education, Healthcare, Retail, Real Estate and Commercial Sectors

Services: Strategy Consulting,  Finance, Commercial, Estimating, Procurement, Business Winning,  Audit & Assurance, and Bid Support

The Client

The client is a Europe-based integrated FM services provider, operating in the UK market for over 20 years. it employs more than 900 staff and offers bespoke FM services to customers in the education, healthcare, retail and commercial sectors.

The Challenge

Its North and South regions was using different spreadsheets with varied bid assumptions. Board approval process was increasingly getting difficult. The client wanted a consolidated approach to price bids.

The Solution

Baachu Team conducted 3 diagnostic workshops with both North and South Regional teams collected all the working spreadsheets. We consolidated the workings, included best practise principles from our experience of building 10+ financial projects. We iterated the model to version 20 to fix Hard FM model with flexibility to price with/without SFG 20. Then we added soft FM inputs to the model with options of pricing staff salaries by hours or bottom up annual salary with on costs.

We then added mobilisation, start up costs breakdown, financial statements. Finally we consolidated the model with checks and 3 scenarios with automated 1 page bid summary for the board.

The Results: Using standard bid model, team was able to bid 1.5X more tenders compare to previous years. Cost consistency across bids and regions generated £800k procurement savings, financial compliance and bid governance improved providing stronger assurance and mitigation for bid commercials risks.