In the highly competitive Facilities Management industry, submitting a winning bid can make all the difference. That’s where Baachu Bid Commercial Estimating Support comes in. We bring years of experience, in-depth market knowledge, and comprehensive pricing expertise to the table, enabling you to stay ahead of the competition and secure those lucrative contracts.
Our tailored approach, focused on your specific needs, ensures that you have the right insights and tools to maximise your win rates and boost your business growth. With Baachu as your partner, you can be confident in bidding for Soft FM, Hard FM, and TFM tenders, knowing you have the ultimate support to achieve outstanding results.
Hard FM Estimating & Whole Life Cost (WLC) Services | UK Bid Pricing Experts
Win More FM Tenders with Baachu Bid Commercial Estimating Support for Facilities Management
Introducing Baachu Bid Commercial Estimating Support – offering five tailored solutions designed to optimize your bidding process and elevate your success rate in Facilities Management tenders:
- Comprehensive Pricing and Estimating Expertise: With experience in 30+ FM tenders across public and private sectors, including CCS Frameworks, we develop competitive pricing models tailored to various scenarios and sensitivities. Our in-house team and specialised consultants possess deep knowledge in Hard FM planned maintenance labour loading and reactive maintenance, Soft FM (cleaning, security, catering), and TFM financial tools and techniques.
- Decision-making Support: We offer independent pricing submission reviews, as well as governance and compliance assessments, both internal and external. Our services provide valuable insights to inform your strategic decision-making and ensure your bids adhere to industry standards and regulations.
- Strategic Analysis: Our team conducts in-depth analyses of self-delivery vs. subcontracting options and procurement & supply chain dynamics, helping you determine the most effective approach for your business. We also support strategic planning, corporate finance budgeting, and KPI analysis to drive success in your bidding process.
- Customised Financial and Operational Modelling: We specialize in building tailored financial and operational cost models for your specific FM tenders. Our expertise extends to PFI and infrastructure projects, model audits, and standard cost book development, ensuring your bids are financially robust and competitive.
- Advanced Reporting: Utilising cutting-edge tools like Power BI, we deliver comprehensive operational reporting and insights to help you make informed decisions and maintain a competitive edge in the FM industry. Our focus on data-driven strategies empowers you to bid with confidence and optimise your win rates.
Who We Support
FM Contractors & Bid Teams
- SFG20 Red statutory labour loading
- TUPE analysis and cost absorption
- Reactive maintenance risk pot
- Schedule of rates for call-off works
- Pricing logic documentation
- Clarification support
Asset Owners & Investors
- Whole life cost (WLC) models
- Capital replacement forecasting
- Acquisition due diligence
- Hold vs dispose analysis
- MEES compliance costing
- Net zero investment modelling
Sectors We Support
Local Authority TFM
CCS frameworks, social value
NHS & Healthcare
HTM compliance, equipment lifecycle
PFI/PPP
Schools, hospitals, handback
Nuclear
Sellafield, Magnox, cleared
Water Utilities
Regulatory, treatment works
Higher Education
Term-time, laboratories
Corporate & Banking
Multi-site portfolios
Manufacturing
Production-critical SLAs
Our Estimating Methodology
- SFG20 Red statutory maintenance task mapping
- TUPE cost build-up (base salary, NI, pension, allowances)
- Bottom-up labour loading, not top-down benchmarks
- CIBSE Guide M asset life expectancies
- BCIS indices for capital replacement costs
- ISO 15686-5 lifecycle costing standards
- Documented assumptions for every line item
Our Process
Asset Data Review
↓
Labour Model Build
↓
Pricing Matrix Completion
↓
Review & Assumptions
↓
Submission Support
Financial Planning & Analysis
Our team of financial analysts also assist in building annual budgets and the strategic business plan for the contract. Our Financial Advisory consultants can help create a well-structured Financial Planning & Analysis (FP&A) framework that can typically act as the financial nucleus for your organization, keeping its movement and momentum in harmony —both financially and operationally.
Our experts will work in sync with your teams to create multi-year financial models and annual target-setting processes so that you can assume complete control of your financial management function. We ensure models are flexible and generate insights on areas of variance from the plans.
Our experts will work in sync with your teams to create multi-year financial models and annual target-setting processes so that you can assume complete control of your financial management function. We ensure models are flexible and generate insights on areas of variance from the plans.
We also provide you with an internal analysis of a business/project based on the financial statements. Typical financial analysis report includes:-
- Operational Benchmarking
- Profitability analysis
- Working capital analysis
- Liquidity & solvency analysis
- Trend analysis
Budgeting & Forecasting
Build bottom-up budgets at business unit levels stacking up at divisional and group level providing management with complete view of the revenues and cost break-up.
Cost Benchmarking
Contract analysis and benchmarking to highlight key movements.
Dashboard & Reporting
Our team of data analysts also have experience in Power BI dashboards for easy comprehension and decision making.
Board Packs
Management and board packs preparation facilitating timely decisions.
Whole Life Cost (WLC) & Lifecycle Costing
Total cost of ownership over 25 to 60 years, beyond a 3-year maintenance contract.
What We Model
- ✓Capital replacement forecasting
- ✓Planned maintenance costs
- ✓Reactive maintenance risk pot
- ✓Energy and MEES compliance
- ✓Regulatory change allowances
- ✓End-of-life disposal
Outputs
- ✓Net Present Value (NPV)
- ✓Annual equivalent cost
- ✓Year-by-year cash flow
- ✓Comprehensive fund modelling
Applications
- ✓Acquisition due diligence
- ✓Hold vs dispose decisions
- ✓PFI handback strategy
- ✓Lease negotiations
- ✓Building Safety Act
Standards We Follow
- ✓ISO 15686-5 lifecycle costing
- ✓RICS guidance
- ✓CIBSE Guide M
- ✓BCIS cost data
How We Work With You
1
Document & Asset Review
We review tender documents, asset register and TUPE schedule.
2
Labour Model & TUPE Analysis
SFG20 task coding, productive hours, trade mix, TUPE cost build-up.
3
Pricing Matrix & Rate Card
Fixed price maintenance, reactive allowances, schedule of rates.
4
Pricing Logic Document
Full audit trail of every assumption and cost line.
5
Submission Support
Clarification responses, final checks, alignment with written bid.
| Feature | Project Support | Retained Support | Interim / Outsourced |
|---|---|---|---|
| Scope | Single bid | Multiple bids | Embedded resource |
| Commitment | Fixed fee | Monthly days | Full-time |
| Includes | Labour model, TUPE, pricing matrix, review | + Benchmarking, cost book | + Process improvement, mentoring |
| Best For | One-off tender | Ongoing pipeline | Vacancy cover, peak demand |
Our Support Options
1. Estimating & Commercial Support
By taking advantage of Baachu’s professional estimators, your pricing submission will be standardised, benchmarked and competitive, giving you a much greater chance of winning the contracts your business needs.
Pricing an effective ITT or RFP can take time and is a specialist job.
Our professional estimators and commercial managers are trained to:
- Clarify precisely what your client is looking for
- Help you define your pricing win themes, USPs and differentiators
- Identify additional information needed to build pricing submission
- Ask the right pricing clarification questions of the client
- Draft a detailed bottom up SFG20 Hard FM (labour load) and Soft FM submissions
- Review subcontractor quotes and consolidate self delivery and subcontractor costs into a single price
- Complete pricing submission by sites or services
While nobody knows your business better than you do, we will gather from you the standard costs and templates improvise it to make your pricing stand out. And of course, you’ll have final pricing sign-off on submission, so you’ll be 100% satisfied that what the client sees is your business at its very best.
2. Retained Service
By booking dedicated Estimating and Pricing specialists every month you can use our expertise on specific tender opportunities or on everyday best practice tasks, such as benchmarking your costs, building standard cost/financial models, budgets, supply chain analysis etc. Importantly, this time can be booked flexibly, meaning if you are waiting for a strategic tender or proposal to be published you can be sure we’ll be available to work on it with you.
By reserving a minimum number of days or hours with Baachu each month, you’ll be able to plan strategically and be fully prepared for when the next important opportunity lands. And from there, we’ll work hand in glove with you to ensure you have the best chance of winning.
Retained Service is for businesses serious about growing through tender and proposal wins; you will gain priority access to our estimators, commercial managers and financial analysts and their work.
By reserving a minimum number of days or hours with Baachu each month, you’ll be able to plan strategically and be fully prepared for when the next important opportunity lands. And from there, we’ll work hand in glove with you to ensure you have the best chance of winning.
Retained Service is for businesses serious about growing through tender and proposal wins; you will gain priority access to our estimators, commercial managers and financial analysts and their work.
3. Fully Outsourced Estimating Support
Outsourcing parts or all of your bid (proposal writing, reviews or pricing) is a long-established approach whereby you hire a specialist business like Baachu to deliver their service.
Numerous awards, qualifications and client testimonials, as well as a win rate topping 80%, suggest that Baachu is the best integrated strategy to business winning outsourced bid support option in the FM market today.
We can take on all or part of your process, from conducting pre-bid activity such as competitor intelligence right through to ensuring that lessons learned are acted on for future opportunities. While you are the experts in your business, we are the experts when it comes to bidding and commercials, and with our pool of talented estimators and financial analysts having worked across 11+ FM public and private sectors you can rest assured we’ll build the right team for your organisation.
4. Model Audit and Review Support
If you’ve already drafted your pricing response but want to know how it stacks up, then our Model Audit and Commercial Support is exactly what you need.
Going well beyond a formula and assumptions (although that is included, of course), our experts will check that all your client’s pricing template fields have been calculated correctly and all their requirements followed. Crucially, we flag up any discrepancies in good time before submission, so you get as much time as possible to reprice and improve your response.
We will also advise on margin improvements, cost benchmarking and critique pricing risks, sensitivities and USPs.
As with our Standard Bid Consulting services, we will also provide a full Review Report to help you prepare for your future opportunities.
5. Interim Commercial/Estimator Support
Staff vacancies, absences and a high volume of bids are unfortunately part and parcel of running a business. Consequently, the option of short-term cover can make a real difference, particularly when you’re faced with must win tenders and bids.
Baachu can step in to keep your business development running smoothly. Whether you need someone to manage your full pricing submission, or simply support the SFG labour load or Soft FM cost build or deliver commercial leadership and management for your bid , we provide in-house professionals who can fill the void.
Part of the service means we can use our outside perspective to assess your pricing cost build processes, strengths and weaknesses and create an action plan to implement improvements so that your bids are at optimal industry price point.
Your team members can also benefit from one-to-one coaching and mentoring, proving that you invest in them, increasing staff retention and all the while upskilling them.
6. Recruitment
Building your estimating team with the right people, brimming with potential and intelligence, who hold the right skills to win you more business, is a business-critical task.
Baachu can provide expert assistance so you select the right individuals for your organisation – estimators, commercial managers, writers and managers who can help you win bid after bid in a professional and reliable manner.
By choosing our Recruitment Support you’ll get a service that tests the skills, traits and competencies of your candidates.
The Recruit and Learn Assessment Centre will include:
Baachu can provide expert assistance so you select the right individuals for your organisation – estimators, commercial managers, writers and managers who can help you win bid after bid in a professional and reliable manner.
By choosing our Recruitment Support you’ll get a service that tests the skills, traits and competencies of your candidates.
The Recruit and Learn Assessment Centre will include:
- A clear understanding of your bidding and commercial culture and the expertise required to thrive in it
- A timed estimating exercise relevant to FM industry
- A custom roleplay scenario simulating part of your bidding process
- A member of our team joining your interview panel
7. Training
Responding successfully to bids and tenders is a skill – one that can be taught. If your bid team needs to improve in a specific area, or indeed, in all areas of bidding, then Baachu Scribble can give them the tools, templates to succeed.
Inside Scribble, we have 250 hours bid and proposal learning including APMP Certification Training. Your training requirements are unique, which is why we will work with you to create a curriculum that is completely bespoke resulting in improved bid performance for all your bid writers and managers.
We’ll give an honest and accurate assessment of your current bidding performance, to identify shortfalls and opportunities before we work together through questions from recent – or even live – bids, so your colleagues can take what they learn into their everyday work.
Further Reading
When to Outsource Hard FM Estimating: A Practical Guide for Bid Teams
A practical guide for bid teams on structuring estimating engagements, managing TUPE, SFG20 labour loading, and producing defensible pricing.
Read Article →Whole Life Cost Estimating for Buildings: A Guide for Asset Owners
A guide for asset owners on lifecycle costing, capital replacement forecasting, and cost models for acquisition and hold decisions.
Read Article →PFI Handback: Lifecycle Cost Planning for the Final 5 Years
How to plan lifecycle costs in the final five years before PFI contract expiry, covering condition surveys, fund reconciliation, and handback compliance.
Read Article →Lifecycle Fund Reconciliation: Are You Over or Under Provisioned?
How to reconcile lifecycle fund expenditure against the original model, identify variances, and plan for handback or contract end.
Read Article →Ready to Discuss Your Next Bid?
Let's talk about how we can support your estimating requirements.
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There is a huge shortage of estimators in the FM industry, Drop us a line hello@baachu.com to discuss your interim, permanent, retained and fully outsourced estimating support.
Contact us today to discuss how we can build a pricing strategy that sees your business grow.
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