Team Building – Improve Internal Communication

Team Building – Improve Internal Communication

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Good communication is an important part of leadership and teamwork. Efficient communication will help in team building and employee retention. Becoming a good communicator will require patience, effort and trust.

Since good communication is a fundamental requirement for any business, it is highly important that entrepreneurs and managers focus on improving employee communication within the organization.

Here are a few tips on how you can improve internal communication:

Communicate from the start

It is important to create an environment where employees feel engaged and committed to your vision. Make sure to introduce new members to the team and to entrust them to a mentor who will provide them with the necessary information. Check on them frequently in the beginning.

Conduct regular meetings with employees at least once a day. Discuss how they are completing tasks and clarify any questions.

Have one-on-one meetings to discuss reports, projects and solve problems.

Always listen

Most people believe that communication is simply talking. But communication is a two way process. You must learn to listen to effectively communicate.

Listen to your employees and understand their goals and vision. Integrate their vision into the overall vision of the company.

Listening also helps in diffusing conflicts and prevents miscommunication.

Proper Feedback

Providing effective feedback is important when managing a team. Most employees require feedback to feel encouraged or to properly understand if they are on the right track.

Make sure that your offer both formal and informal feedback on a regular basis. Weekly or daily meetings are a good time to recognize employees for their contributions and achievements.

During formal reviews discuss the performance of the employee and address the action of the employee. It is also an opportunity to understand the employee’s needs. Ask if they require any training or are interested in taking on more responsibility.

Communicate any change

Change can be stressful time for anyone. Be open about any change happening in the business. Whether it’s a change in product, procedure or management, be sure to keep employees in the loop.

Explain the reasons for the change and its necessity. Be honest and straightforward with your employees. Openly communicating such changes will help employees in coping up with the situation.

Imbibe a communal feeling  

Proper communication will induce a sense of community within the employees. Organize company events where employees can meet and spend time together. Celebrate birthdays, weddings and personal achievements. Create opportunities for informal conversations.

The Art of Work Delegation

The Art of Work Delegation

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It is a leader’s primary responsibility to focus on the success of their people. You retain your top talent by keeping employees engaged, empowered and letting them develop their skills to become leaders.

A major problem for many growing businesses is the owner’s inability to delegate responsibility to employees. This will hinder the growth of the business.

Delegation is a critical skill all leaders must master to be successful. Not only will delegation give you more brain space and time to devote doing what you do best — visionary thought — but you will also empower your team. Being self-aware enough to recognize this is step one.

Here is a guide that will help you to delegate tasks to your employees:

Look objectively at the workload

Analyse the tasks that are to be completed in the following two weeks. Check if you are putting off major plans and operations to focus on the daily workload. Now, consider the tasks that could be delegated so that you can focus on the higher value activities.

Determine where your contribution is needed

Successful entrepreneurs know where their strength lies. If you are great at marketing then focus your attention on marketing and delegate other jobs to employees who are better at it than you.

By stepping back and letting others who are better equipped to manage certain areas take some of the load, you are making your life easier and improving your business’s performance.

Identify the best employees

Look for employees within your organization who are willing to take on more responsibility. When hiring, make sure to take the time to recruit people who have skills that balance your own. Create clear job descriptions, structured evaluation processes, and fair incentives. These will help you achieve your business’s goals.

Focus on employee growth

Lack of trust will only cause more troubles while delegating tasks. Trust your employee and resist the belief that only you can complete the job. Providing employees with training might be time consuming but it will prepare them to handle more complex tasks. Also a sense of making a contribution motivates people and increases their efficiency.

Share your business strategy

Being open to your employees about the business plan and strategy will provide your employees with a sense of direction. This shared vision will motivate them to perform better. It also encourages them to provide new and innovative ideas.

Develop a process

Make your business processes into a plan that is clear, detailed and teachable. This will prove to be highly beneficial when delegating tasks or teaching new recruits.

Focus on the end results

Do not judge people by their working style. Instead focus on the final results and see if they completed the tasks. Each person will have their own unique working style. What matters is the final result.

Through delegation might seem like a daunting and complicated process, it is an important part of a growing business. With proper communication and understanding any leader can easily master the art of work delegation.

Tips to Effectively Manage a Virtual Team

Tips to Effectively Manage a Virtual Team

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The rise of technology has helped businesses to create teams that cross physical boundaries. Virtual teams offer great flexibility and potential. But working in a globalized work space has its own unique set of challenges.

Given below are a few tips on how to effectively manage and guide a virtual team:

Encourage communication

Proper and adequate communication is necessary for the success of a team. Ensure that there is a free flow of information. Schedule regular meetings and discussions to clear doubts and define goals. Define a proper mode of communication that removes ambiguity and language and time barriers. Informal conversations and socialization can build trust among the team members.

Recruit the right people

Hire people who have the required communication skills and share similar interests. People who had previously worked on similar projects and undergone the same training activities are ideal candidates. Conduct proper interviews that help in identifying the candidate’s communication skills. The aim is to bring in diversity into the team while still ensuring that members can build trust.

Establish a goal

It is important to establish a common goal that is understood by all team members. These goals can be decided based on the broader business goals. Setting goals also helps in measuring the progress of the team. The entire team should have a meeting and work through a strategic planning process. Having a proper goal will make the team members’ more accountable.

Well defined tasks and roles

It is important that the team members understand their role within the team and the tasks that they are required to complete. Give the members a detailed description of the final goal. The best way to manage the productivity of the team is to set clear expectations for role and to conduct regular check-ins to measure the progress.

Choose the right tools

Choose the right software and tools that greatly benefit the team. Virtual teams depend of the latest technological devices for easier communication and management. When picking new software have a small trail period. Provide training to all the members on how to use the tool. Using multiple communication tools will ultimately benefit the team. The right project management tools help in tracking deadlines and provide an overview of the project.

Create a professional work space

Having a team that is spread globally makes it difficult in having a proper professional work environment. Nonetheless, try having a fixed time period daily where most of the team members are online to discuss problems. Being online at the same time encourages team collaboration.  All team members should be aware of the cultural differences within the team. Being aware of the cultural differences within the team will prevent future misunderstanding.

Virtual teams are the future of the modern world. The team leader must modify his methods to suit the needs of the team.

What it takes to be an Entrepreneur

What it takes to be an Entrepreneur

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We all know an entrepreneur’s goal is to be successful. There is no one clear path to reach that success, but there are multiple things that can be done to achieve that goal.

The 11 Must-Have factors

When people study the success of entrepreneurs, the mistake that they make is they focus on their personality instead of the skills. With research, there are eleven main factors that can help entrepreneurs be successful.

It all depends on if they are able to:

  1. Seek rewarding business opportunities.
  2. Share their vision and influence others to believe in them.
  3. Being comfortable with facing uncertainty.
  4. Make good business decisions.
  5. Create and employ a passionate business team.
  6. Build their networks with other businesses.
  7. Are able to collaborate and work well with teams.
  8. Efficiently manage the operations of their business.
  9. Be able to financially manage their business.
  10. Have an effective sales organization.
  11. Prefer to work in established business environments.

Men vs. Women

Research shows that women are more comfortable in efficiently managing operations and sharing their vision and influence, whereas men are more comfortable with facing uncertainty and financially managing their business. Women are more capable of getting more done with little resources but are less confident when sharing financial goals. Women start up more companies than men, but companies that are owned by men grow larger than the companies owned by women.

Serial Founders vs. First-Time Founders

The big difference between serial founders and first-time founders are that serial founders are more confident with facing risks and uncertainty in their business. They are able to adapt and make the right moves that allow the uncertainty to disappear. Moreover, they find a thrill in introducing businesses with high risks because they know how to handle situations with uncertainty and they have fun in turning a situation from uncertainty to certain. Plus, they are comfortable is building networks, managing finances effectively, and have creative marketing strategies.

Into the Future

They key to being an effective entrepreneur is to be more self-aware of your skills in order to understand what you lack and to improve those certain skills. Implementing the eleven skills to the fullest into your business is a great way to reach success as an entrepreneur.

How to Regain Your Confidence when it Falters

How to Regain Your Confidence when it Falters

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Confidence is something that is not always guaranteed. Sometimes you may feel that you are strong and capable to tackle your challenges and other times you may feel out of place and unprepared to respond.

The Dip

Feeling unsure and scared is normal for every human being no matter how experienced you may feel. When it goes from high confidence to low confidence, it is called “the dip”. Every type of leader has experienced the dip, and it can result the most capable leaders feel discouraged and enable them to go off track. It is important to realize that your confidence does not get affected by how it wavers, but it ultimately matters how you can bring your low confidence back to your high confidence.

Break the paradox

One way of doing that is by reframing the dip. Some people say that all leaders have experienced the dip at one point in their lifetime, but it is crucial that these dips do not allow leaders to slack off and go off track. For example, imagine you are a well-known leader about to have an important meeting. Your goal is to thoroughly communicate, gain trust by revealing treasured insights, and be able to earn the right to get an invite back. But if you are new at the job, the hole between your lack of experience and your ambitions can make you highly likely to dip. This can result in an authenticity paradox, where you still use your old methods of business while the company is growing instead of developing new methods. This paradox happens when leaders believe that they are being “authentic” and use it as an excuse to stay in their comfort zone. You can avoid this paradox by recognizing that you are a work in progress. This would allow you to directly face the challenges instead of going back to what you are familiar with. This change in perspective can inspire you to grow as a person, and try new tactics through trial and error when there are inescapable situations. As a leader, once you feel that you are dipping, you should start reframing yourself by following your instincts and facing the reality.

Strictly No Compromises

Another method to manage your dip is to limit your inner compromises. For example, you might intend to take some risks by being who you are and boldly asking for something that you want. Instead during the dip, you play the safe card at the expense of sacrificing you own needs. If you catch yourself making an unreasonable compromise, you should stop it and rethink your decisions.

It is good to be prepared when you feel that your confidence is taking the dip by being aware of your choices and following your gut.