Conquer Your Inbox

Conquer Your Inbox

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One of the most convenient ways to reach someone at the office is not walking over to their cubicle, rather it’s shooting them a quick email. Not only does this keep a written record of everything, it also allows you to go back and reference what was discussed. But with such a high volume of emails constantly bombarding one’s inbox it can be hard to keep track of what’s important and still needs to be dealt with and what’s been read. These are some simple tips that can help you “de-clutter” and conquer your inbox.

Set time-limits 

For starters as soon as an email has been read move it out of your main inbox to stop yourself from re-reading it again later. Next instead of stopping what’s currently being worked on at the ping of a new incoming email, turn off the notifications and instead allot a set time where you check your emails. This can be at the top of every hour or even every couple of hours depending on the necessity.  

Have a clear-out Plan 

Having inboxes that are overflowing with emails wastes an average of 27 minutes per day according to research. There must be a clear plan to clear out or move read emails out of the inbox in order to avoid building backlog. Archiving or deleting emails after reading them would be the best option. 

Use the Search option 

Finding messages that we’ve already read is a big part of the work of email processing. Search is one fix. Some people create multiple folders to categorize emails to deal with this problem. But research finds this to be 9% slower than the simple Search feature. Search option is argued to be the easiest option to overcome this problem. 

Simplify  

Also, remember your email isn’t a library, it doesn’t need multiple categories to be sorted into. Rather have just two folders, one with emails that need to be responded to, and the other for emails being kept as a record but don’t need a response.  

Set filters 

Reading and processing irrelevant emails costs us 8 minutes per day. So it is important to cut the spam. Have an automated filter to soft out newsletters and flyers that are not read. Make sure to unsubscribe from lists and stores that you don’t actively seek out information from. By cutting the clutter you’re already halfway there to conquering the clutter. 
 
By following the simple tips provided you can take charge and conquer your inbox! 

5 Performance Strategies To Beat Business Pressure

5 Performance Strategies To Beat Business Pressure

A competitive business environment demands high performance and inevitably needs to build pressure on the team. But most people walk away from stressful situations or do not know how to act when under pressure. Pressure handled the right way will improves customer experience, improve results, and lead to success. 

Here are five tips that can help performance when under pressure:

1. Proper and efficient practice 

The best way to overcome the fear of pressure is by practicing under pressure. It is not possible to duplicate pressure conditions, but by purposeful practice , it is possible to be prepared to handle them the right way. Practice for your presentation in front of a mock audience. Be thorough with your subject matter and be prepared for all challenging questions. Always have a backup plan especially when technology is involved. 

2. Slow and Steady 

Remember to slow down a little when the pressure is on. Take a deep breath and compose yourself when under pressure. Composing yourself before speaking or walking a little slower to a podium can make a world of difference. It is always better to be right than to be first.  

3. Reactions matter

Body language is central component of nonverbal communication. Psychologists believe that body language is a significant factor for emotional connections. An upright posture, a firm handshake, making eye contact and mirroring others’ positions can be effective tools in the workplace. It radiates optimism and even boosts teamwork. Therefore, use your body language as a positive force.  

4. Do not obsess 

Overthinking about a task can lead to a negative result. People spend time worrying about a meeting or performance review going badly, or missing a tight deadline. Instead learn to focus on the process and not the outcome. A clear plan and an achievable goal builds confidence and stops worry as this will only have a negative impact on the performance.  

5. Confidence does not guarantee success 

The greatest marker of success is not self-confidence but rather one’s reaction when under pressure. The most confident and loudest person in the room is not always right, or even the best qualified. We often assume that more extroverted personalities are best suited for doing important tasks even though they might not have the necessary skills. Look around and choose people who can perform under pressure. 

Every situation can be handled with practice and appropriate skills. Remember that diamonds are created under pressure. Proper handling of pressure will also lead to massive success in a business.